Time Away Categories

There are different types of time away from Duke for various needs. While it can take many forms, it is important to note that all time away will fall under specific leave categories. Below is an outline of all official University leave categories and relevant deadlines.

Voluntary Leave
 

Medical Leave

A Medical Leave of Absence (MLOA) should be considered if a pause in academic coursework may be helpful due to physical or mental health-related matters. A medical leave of absence is an opportunity to receive appropriate treatment and engage in self-reflection. Duke University hopes that all students will receive effective treatment and apply to return when ready. To initiate a Medical Leave, schedule an appointment with your Academic Dean (Trinity Academic Deans and Pratt Academic Deans) and complete the Request for Leave of Absence Form.

Deadline for Medical Leave of Absence
5:00pm on the last day of classes (LDOC) in the semester that is in progress. 
 

Personal Leave

A personal leave of absence allows you to place your studies on hold for one or more semesters. Typical reasons for a personal leave might include a desire to travel, participate in a non-academic program, campaign, complete a paid or unpaid internship, attend to a family crisis, or gain a sense of direction. To initiate a Personal Leave, schedule an appointment with your Academic Dean (Trinity Academic Deans and Pratt Academic Deans) and complete the Time Away Request Form

Deadline for a Personal Leave of Absence
Prior to the first day of classes of the semester when you want your personal leave to begin. 

Voluntary Withdrawal

Students may choose to voluntarily withdraw from Duke permanently due to a variety of reasons ranging from wanting to live closer to family, deciding that they wish to attend another institution permanently, or other reasons. To initiate a Voluntary Withdrawal, schedule an appointment with your Academic Dean (Trinity Academic Deans and Pratt Academic Deans) and complete the Request for Leave of Absence Form.
 
Deadline for a Voluntary Withdrawal 
Prior to the first day of classes of the semester when you want your personal leave to begin. 

Academic Dismissal

Students may be academically dismissed due to reasons relating to academic performance. Please see the information for your college detailing stipulations by which students are academically dismissed.

Trinity Requirements
Pratt Requirements
 

Administrative Financial Withdrawal

In rare instances, following every effort made to find a solution, students can be administratively withdrawn from the university for failure to pay tuition and fees. If you have any questions about Administrative Withdrawal due to non-financial reasons, please contact the Time Away Office directly with any questions. 

 

Administrative  Withdrawal
(Non-financial)

Some reasons for an Involuntary Administrative Withdrawal include instances in which students do not return to campus at the start of the semester and provide no reason for their absence. When students are separated from Duke for extended periods of time (e.g., longer than 2 years) and do not respond to outreach or contact from the Time Away Office to indicate a desire to return, they may be involuntarily withdrawn from Duke in order to interrupt unwanted, ongoing communication from the institution. If you have any questions about Administrative Withdrawal due to non-financial reasons, please contact the Time Away Office directly with any questions.

 

Disciplinary Dismissal/Suspension

Please see the policies for your college regarding Disciplinary Dismissal/Suspension:

Trinity - Withdrawal due to Disciplinary Suspension 
Pratt - Plagiarism, Cheating, and Dishonesty
For other disciplinary-related dismissal/suspension issues related to Pratt, contact your Pratt Academic Dean. 

When requesting to return, the Office of Student Conduct must provide a statement confirming completion of the sanction(s). 

 

Time Away Office
Email: timeaway@duke.edu
Phone Number: (919) 684-2075